How to Write a Funeral Announcement: Tips and Steps

Writing a funeral announcement can be a daunting task, but it is an important step in honoring the memory of a loved one. This guide will walk you through the process of crafting the perfect announcement, whether it be a basic notice or a more detailed and intimate tribute.

Method 1: Drafting a Basic Announcement

A basic funeral announcement is appropriate when you feel too overwhelmed to write anything more detailed. This can be a suitable option if you are sharing the news in a newspaper where there may be a word limit. It is also useful if you want to invite only family and close friends without going into too much detail.

1. Announce the death

Begin by stating the name of the person who has passed and the date of their passing. Including the age can also be helpful.

Example: "We are deeply saddened to announce the passing of our beloved grandmother, Sarah Johnson, on Sunday, March 15th, 2023, at the age of 92.

2. State whether you will have a service

Inform guests about the date, time, and location of the funeral or memorial service.

Example: "Visitation will be held at Smith's Funeral Home from 2 to 4 p.m. on Saturday, March 21st. A Mass of Christian Burial will follow at the local Catholic Church at 5 p.m.

3. Identify where people can send donations

Provide information on where and how donations can be made in memory of your loved one.

Example: "In lieu of flowers, donations can be sent to the Sarah Johnson Memorial Fund at [Foundation Name], P.O. Box 12345, City, State, 12345.

Method 2: Writing a Longer Announcement

For a more detailed announcement, it can be helpful to share additional information about the deceased. This type of notice is especially suitable for a longer, more formal publication.

1. Announce the loved one's passing

Provide the name and the date of death. Including the age is optional but can be included for reference.

Example: "It is with a heavy heart that we announce the passing of Helen Smith, a cherished member of our community, on Monday, April 18th, 2023." 

2. Identify birth details

Details such as the date of birth and parents can be included to give a complete picture of the deceased. This is not mandatory but may be appreciated by those who knew the individual well.

Example: "She was born on March 10th, 1950, in [City, State], to Margaret and Robert Smith."

3. Explain the deceased’s education

Include details about the schools attended and professional accomplishments. Be brief, as this is not a full biographical account.

Example: "Helen was a talented educator, receiving her BA from [University Name] and teaching at [School Name] for over 40 years."

4. Name surviving and predeceased family members

Detail the surviving family members and mention if any predeceased the loved one. This is a way of acknowledging the family’s connections and relationships.

Example: "Surviving are [spouse or partner], three children, [child names and their relationship, e.g., Jane, daughter], [child names and their relationship, e.g., John, son]. She was preceded in death by [predeceased family member, e.g., her sister, Alice]."

5. Include professional information and awards

Mention significant professional achievements and any awards or recognitions received. This is a way to highlight the deceased's contributions to their field.

Example: "Helen was dedicated to her profession and received the [Name of Award], given to educators who demonstrate outstanding service and commitment."

6. Provide some personal details

Share anecdotes or personal stories that showcase the deceased's personality and the impact they had on those around them.

Example: "Known for her infectious smile and sharp wit, Helen was a guiding light to many, and her warmth will be deeply missed."

7. Include funeral service details

Provide the location, date, and time of the funeral. Specify whether it is a burial, cremation, or memorial service.

Example: "Visitation will be held at Greenlawn Funeral Home on Thursday, April 20th, 2023, from 3 to 7 p.m., followed by a funeral service at the local church on Friday, April 21st, at 10 a.m."

8. Direct people to where they can make a donation

Encourage contributions to a specific charity or memorial fund in honor of your loved one.

Example: "Memorial donations can be made to the Helen Smith Memorial Scholarship Fund at [Foundation Name], P.O. Box 67890, City, State, 67890."

Method 3: Sending an Intimate Notice to Friends and Family

For a more personal and heartfelt announcement, many opt for a note to close friends and family. This type of notice allows for a more casual and intimate tone.

1. Identify when an intimate announcement is appropriate

Decide if the setting is right for an intimate announcement, such as on a personal social media platform or email to those closest.

2. Announce the passing

Provide the date and time of passing. For these more informal announcements, you can simply state the day of the week.

Example: "On Sunday, March 15th, 2023, we lost our beloved grandmother, Sarah Johnson, at the age of 92."

3. Provide other details

Incorporate details that you would include in a longer announcement, such as surviving family members, professional accomplishments, and personal anecdotes. This is your chance to share the true essence of the person who has passed.

Example: "Sarah’s life was filled with joy and love. She graduated from [University Name] with a degree in English and dedicated 30 years to teaching at [School Name]. Her family and friends will forever remember her warm smile and kind heart. We held a memorial service to remember her on Saturday, March 21st, 2023, at [Funeral Home Name]. In lieu of flowers, donations can be sent to the Sarah Johnson Memorial Fund at [Foundation Name], P.O. Box 12345, City, State, 12345."

Writing a funeral announcement can be an emotional process, but it is a crucial step in sharing the news and honoring the memory of your loved one. Follow these steps to create an announcement that is both meaningful and respectful, allowing you to express your feelings while guiding those who mourn with important details.