How to Legally Use Music in Nonprofit Student Films for Film Contests

Creating a short film for a university film contest is an exciting adventure, especially when you need to incorporate music. However, the challenge lies in ensuring that you use music legally without infringing on copyright laws. This article will guide you through the process, including obtaining permission from music owners, exploring royalty-free options, and discussing the specific licensing requirements in different jurisdictions.

Directly Contacting Music Owners or Their Publishers

One of the most straightforward and effective ways to use paid music in your nonprofit student film is to contact the copyright owners directly. You can often find these owners through their publishers. If you are based in South Africa (SA), the CAPASSO can help you navigate the process. Establishing contact with the owners or their publishers is crucial, as they can provide the necessary clearance and written permission.

When you contact the publisher or the owner, clearly explain that it is a student project. Many of them may not require payment or may agree to a minimal fee. However, it is essential to secure written permission to avoid any legal issues.

Using Royalty-Free Music

If you are unable to secure permission from the music owners, an alternative is to use royalty-free music. Royalty-free music comes with a one-time payment or license that grants you the right to use the track indefinitely, often for commercial and non-commercial projects alike. You can find such music on platforms like MusicBed, Incompetech, and Free Music Archive.

Buying royalty-free music not only supports emerging and established musicians but also simplifies your legal obligations. When purchasing, ensure that you purchase the appropriate license for your project, and always read the terms and conditions of the license to avoid any misunderstandings.

Limited Manufacture Licence (LM) in the UK

In the UK, if your nonprofit student film is for a student competition, you can potentially obtain a Limited Manufacture Licence (LM) from PRS for Music to use music. This type of license allows you to use music in your film for non-commercial purposes and is particularly useful for student projects. If you plan to give the film a wider release later, you need to individually approve and compensate the music rights holders for each track used.

It's important to note that the LM may vary depending on the jurisdiction. If you are unsure about the requirements in your country, you can contact PRS for Music or seek legal advice. They can provide guidance on the process and equivalent licensing options in other regions.

The Importance of Permission

Regardless of the music you choose, you must have permission to use it in your movie. Many film contests have strict rules regarding the use of copyrighted music. Failure to obtain proper permission can result in disqualification from the contest and potential legal action. Therefore, it is critical to ensure that you have all the necessary permissions before submitting your film.

If you are unable to secure permission from the copyright owners, consider finding alternative music posted on the internet that already grants permission for use. You can look for music with an assigned license for commercial use or explore royalty-free music options.

Conclusion

Creating a nonprofit short film for a university film contest is both a creative and legal challenge. By following the guidelines outlined in this article, you can ensure that you use music legally and ethically. Whether you directly contact music owners, use royalty-free music, or obtain a Limited Manufacture Licence, the key is to secure the necessary permissions and understand the specific licensing requirements in your jurisdiction.